Microsoft Word It is one of the basic tools of Windows and, without a doubt, one of the most used for any job or function in which we have to write, summarize or collect information. It is part of the Office package along with other great tools like Excel or PowerPoint. However, this application has evolved exponentially since its launch in 1983, with practically a version for every year of life in which the errors found are corrected and improvements are added in accordance with the current technological panorama. One of these enhancements is the ability to join or combine multiple Word documents in an easy and simple way, which will allow you to group the information from several files into one instead of having to rewrite them in the document, or do it by copy and paste.
This function is easy to perform, but if you do not know how to do it, we encourage you to stay with us in this article in which we will teach you step by step how to combine Word documents in several different ways to save time when you have to collect or join information. In addition, we will give you some tips so that you can improve your experience with this tool and you can get much more out of your documents.
How to insert documents in Microsoft Word
There are many ways to join two or more files in the same Word document of this same format, but the one that we are going to explain below is undoubtedly the fastest and most comfortable. It is one of the many advanced functions that Word has and it is very likely that you do not know it, but thanks to it you can forget about doing the traditional copy and paste, preventing your file from being misplaced or modified, so it will surely help you a lot if you usually work with this tool. If you are interested in this, stay with us in this guide in which we will detail step by step how to do it.
Step 1: Open the Word document
The first thing we should do is open one of the documents that we want to unite It is important that all the files that we want to combine are in the same format (.doc o . Docx), since if we use other formats it is possible that the file that we combine is out of place and loses the order we want. Also, if we want merge a PDF to make it an editable Word file, first we will have to transform it to this kind of format. If you don't know how to do it you can visit our article where you can easily learn.
Once we have our document ready, we will have to place the cursor right in the paragraph where we want to combine the other document, since it will be added right after. You can do it anywhere, be it at the beginning of the file, in the middle of a paragraph, or at the end.
Step 2: Insert the new document
Once we have our first document ready and we know where to include the new one, we will have to go to Word's top menu panel and click "Insert". Here there will be a dropdown with many options where you can include images, graphics, external links... and we will have to select the “Object” option, which is normally located near the upper right margin (Although this will depend on the version of Word that we have installed).
We will have click on the dropdown arrow of this icon, where two options will appear: «Object» and «Insert text from file«. The latter is the one we will have to choose. After this step, the File Browser for us to choose the document we want to combine in Word. We can choose several files at the same time, but our recommendation is that they be in the same format.
Step 3: Review and order the document
If we have already inserted the file(s) we want, all that remains is to check if the new documents have been misplaced because they were in a different format, or, if we have included them in a place that we should not. In case it has been like that, we will simply have to use the arrow undo of Word or use the command Ctrl + Z.
Merge PDF files into Word document
In the same way that we can join several Word files following the steps that we have commented previously, we can do the same with files in PDF format to join them in our Word document. If we carry out this action directly from the PDF format, the program will notify us that the transformed file may not look the same as in its original version. Therefore, what we recommend is that before including this file you convert it into editable Word format to prevent it from being misplaced and modified.
How to merge Word documents with other applications
If you are looking for more alternatives to combine your Word documents, there are several applications and web pages that allow you to do it, even directly from other formats such as PDF to avoid having to purchase a premium version of Adobe Acrobat. Here we present the most useful websites to carry out this type of function, although I am sure you can find many more.
ILovePDF
This is a page that we have already talked about several times on our website, and it is very useful for everything that has to do with format conversions and Word and PDF documents. However, this website will not allow you to join two Word documents directly, instead you will have to work with the PDF format.
To do so you will have to enter this link and select the optionJoin PDF«. As we have said, you will have to convert your Word files to PDF. You can do this directly from Word, or from this same page by clicking on the function «Word to PDF«. Once converted, we select the two files that we want to combine and a PDF will be created with the union. If we later want to convert it to PDF, from this website we can do it in the function «PDF to Word«.
Adobe Acrobat
From Adobe's own application we can combine two PDF files and, subsequently, convert them to Word document. That is, as we have done on the previous website, since it is not possible to combine two Word documents directly. However, to carry out this you will have to have the Adobe Premium version. The steps to follow are the same:
- Convert the files to PDF
- Combine PDFs in Adobe
- Convert the resulting PDF to a Word document, just in case we want to modify it later