Millions of people also use Gmail for work reasons. They have a company account, with which to be in contact with clients, suppliers or people within the company itself. When we go on vacation, it is likely that we will not use this account, so we usually have several options, how to generate automatic responses, so they know that we are not available.
It is a useful option, although if we want a person to be able to answer, we can make use of the so-called shared accounts in Gmail. It is a useful option in the case of a company, which allows a person to have access to the messages that arrive at ours at this time.
This type of accounts allow multiple people access to it. It may be a Gmail account that has been created for this purpose, to be shared between several people. It may also be that someone access yours for a certain period of time, such as vacation or sick leave. Thus, all emails sent to said account can be answered easily.
An email address and password are shared. They are designed so that only certain people have access. It can be an account that the workers of a specific section or department access, for example, and in this way ensure that the emails that reach it are never left unattended. They are very comfortable options in work environments, as you can see. So we can configure any account in this mail service as a shared one.
Set up shared account in Gmail
We will first open the Gmail account in question on the computer. When we are in the inbox of it, we have to click on the cogwheel icon, located in the upper right part. A small contextual menu will then appear on the screen, in which there are several options. Then click on the configuration option. Once we are in the configuration, we see that there are some tabs at the top. One of these options is Accounts and Import, on which we are going to click.
We scroll down a bit and we find the section called Grant access to your account. It is this section in which we can allow other Gmail accounts to have access to it. Delegates can be added to this account, which in this case is a maximum of 10. Although if it is a business account, this figure increases to 25. So it can be a shared account for a department, for example, without too much trouble.
In this section of granting access to the account, on the right there is a text in blue letters that says "Add another account". We have to click on this text and then we will be asked to enter the email address of the person we want to give access to our Gmail account. A second window then opens on the screen, where a warning is displayed about the consequences of giving someone access to the account. We will only have to press send and complete the steps on the screen at that time.
The other person will then receive an email when we have completed this process. In it, you are told that you already have access to this email account. Therefore, you will be able to see all the emails that arrive at the same. In addition to having the possibility to reply and send new emails at any time. So if we are traveling or cannot access the account for a while, we can allow other people to do so. So this Gmail account is not left unattended. As you can see, setting up this type of account is simple, and very useful. Do not hesitate to use this function.